Think different. Sync different.
Synchronize a selection of your Outlook work appointments to your personal iCloud calendar.
(for Windows)
Last update: 29.03.2025
As a busy professional managing both work and personal commitments, keeping track of your work schedule
outside the office can be challenging. You might prefer using your personal iPhone over a company phone
for
convenience, or perhaps you don't have a work phone at all. However, company policies often restrict the
use of personal devices for work purposes, making it difficult to stay updated with your work
calendar.
Introducing Outlook Calendar Sync - the perfect solution for employees who use Microsoft Outlook but can't
sync their work calendars to their personal iPhones due to company restrictions. With Outlook Calendar
Sync,
you can seamlessly transfer your Outlook appointments to your personal iCloud calendar via the Outlook
Desktop application.
As a long-time employee of large companies with many regulations myself, I understand the importance of
maintaining both your privacy and adherence to company policies. My tool only syncs the titles and
locations of your work appointments, ensuring your data remains secure. Now, you can effortlessly manage
your work-life balance by staying updated with your work schedule on your personal device without
compromising privacy or violating company rules.
Stay on top of your appointments, whether you're at home or on the go, and easily hide your work calendar
as separate iCloud calendar when you need personal time. Outlook Calendar Sync helps you keep your
professional and personal lives in perfect harmony.
Try it for free for 14 days. No login or credit card required.
Settings user interface, configuration file, blacklists, regular expressions.
Simply does its job in the background, no need to keep it open.
Data is handled securely and privately by design. All settings are privacy-oriented by default.
Because I do not collect any data from the program, I am unable to
see if you experience any issues while using it. I kindly ask that
you appreciate this commitment to high privacy standards at a low,
fixed price (with no recurring subscription fees). Instead of
posting complaints publicly, please provide your feedback directly
by submitting an issue on the GitHub page linked below. If you're
unable to do so, feel free to send it via email.
With a university degree in computer science and over 20 years of experience in the software industry, I currently work as a Senior Software Architect at a large German company. I am passionate about software development and actively advocate for privacy by design and default settings. My expertise lies in developing and designing cloud-based services, ensuring that data protection is a top priority in all aspects of my work.
In addition to my professional work, I am also a passionate software developer in my personal life. I enjoy creating tools and utilities that are helpful in daily life. "Outlook Calendar Sync" is one such tool I developed to improve my work-life balance. I hope it can be of use to you as well.
Currently, there is only a lifetime license available for Outlook Calendar Sync. The price is a one-time payment and it includes all future updates within the same major version of the product. I'm planning to add an option for a monthly subscription in the future.
*) Including VAT. The price may vary depending on your location.
After the trial period ends, you will be prompted to purchase a
license. If you choose not to purchase a license, the program will
switch to the free version with limited functionality. Currently,
this means that it will only sync the current day's and the next
day's appointments. The lifetime license includes all future
security and feature updates for the same major version of the
product.
Payment is possible with credit card or PayPal, in many cases even in your local currency. You will receive an invoice with VAT included by email. You can use this to deduct the expenses from your taxes.
I will include the most frequently asked questions here.
To alleviate your employer's security and privacy concerns, it is important to highlight that the app's installation strictly adheres to privacy settings, ensuring that no information is unintentionally shared outside the company. The selected calendar data is also directly transferred between the local Outlook calendar and your personal iCloud calendar via an encrypted HTTPS connection.
Furthermore, the company could save a significant amount of money by eliminating the need for company-provided smartphones for a large number of employees who actually only require access to their schedules, even when working remotely. A smartphone may not be essential for their job responsibilities.
Here are some testimonials from satisfied users -
translated for better readability.
"At first, I thought this approach would be too limited since there are tools out there that perform complete bidirectional calendar sync, including details and attachments. But this is brilliant—there are many situations where this is an absolute advantage."
"Even though the program doesn't yet support the new Outlook app, I was able to use it easily by installing the classic Outlook app in parallel. It automatically uses the classic app in the background, and I still only use the new Outlook app."
"With this tool, I don't have to worry about my kids messing up my work calendar when they play with my personal phone. ;-) The one-way sync is exactly what I wanted. My work calendar should be the only place where I manage my planning. I hate it to deal with bidirectional sync issues."
"Since I started syncing important meetings from my work calendar with my wife’s personal iCloud calendar, our evening and weekend planning has been so much smoother."
"I'm working on a voluntary project alongside my job, and the people there need to know when I’m busy or free at work to coordinate accordingly. This tool lets me share exactly the relevant information from my work calendar with them, without any privacy concerns."
"This was the missing piece in tool support for managing a good work-life balance!"
"I don’t want to pay for it, but even the free version, which syncs for today and tomorrow, is valuable to me. I sync my appointments to our family calendar so everyone knows when I’m coming home today, and it helps us plan for tomorrow together."
"I like it! It perfectly solves my problem. I’d love it even more if it had an option to sync into both an iCloud and a Google calendar in the same sync!"
"I asked my IT administrator if it was okay to use a tool like this. He was skeptical at first, but after taking a look, he said it should be absolutely fine. The tool doesn’t do anything critical and seems to be very well designed with data protection in mind."
"At first glance, I wondered what regular expressions were and why I should know about them. Sounded like techie stuff. But this is brilliant. It allows you to fine-tune the sync to your very specific needs and is still easy enough to use for simpler tasks."
"Sometimes I need to make my planning available to different people. I use the tool to sync some meetings to a dedicated iCloud calendar and then share that with those people. I can perfectly filter the appointments and limit the sync to exactly the right time period. It hit the nail on the head for me."
"Now I can plan my public relations events in my normal Outlook calendar, and the tool syncs them to my publicly shared iCal automatically. Big time-saver!"
"There’s a lot of room for additional features, but it’s a perfect starting point. I support it and am really looking forward to new features soon."
"I’m an event planner, and in my team, we use the tool to sync calendars of multiple people to a central iCloud calendar for a comprehensive view of all appointments and deadlines. Very helpful."
"As a consultant, I work for multiple large companies where I have additional calendars to manage. Now I can sync all of them into one iCloud calendar and keep everything organized."
"I always get into trouble with my family when I’m late for a flight. I’m a frequent traveler and very conscious of my personal family time. Now I can’t forget to share my flight appointments with my personal calendar—the tool reliably takes care of it."
"I’ve been looking for something like this for ages. It works flawlessly and keeps my personal and work life organized."
"Works well. I haven’t tried it yet, but it might even allow me to use Outlook Add-ins now with my iCloud calendar :-)"
"I’m a fan of the advanced recurrence features in Outlook. The tool supports them well, and I can now use them with my iCloud calendar!!"
"Unfortunately, this tool isn’t available for Outlook on macOS. I tried it on Windows, and it’s super! Please make it available for Mac as well."
"I’ve always wanted to regularly copy just the titles of my work appointments into my personal calendar, which I use as a sort of diary. This tool finally gives me that option in a very simple way, including a history of the past few months."